The Events Intern is an excellent opportunity to gain knowledge and experience working in the field of Events within a Museum and non-profit environment. This internship is ideal for someone interested in event planning, fundraising events, and museum operations. This position will interface weekly with a variety of staff within the Events Department as well as some interdepartmental staff and volunteers. This internship is unpaid.
- Prior experience with events
- Ability to problem solve, identify problems and find solutions, engaging other staff when appropriate
- Ability to maintain a positive attitude
- Ability to work on a wide variety of projects simultaneously
- Excellent organizational skills with attentiveness to detail
- Flexible scheduling to include some weekends and evenings
- Understanding of working with committees and volunteers
- Excellent written and oral communication skills
- Word processing, spreadsheet and database system experience
The intern will assist the Events Department, working closely with the Events Manager to assist with events and general needs of departments, including the following:
- Event planning for education events, major fundraisers (Crocker Ball and Art Auction), donor dinners, exhibition openings, weddings, and corporate events.
- Calendar management, event scheduling, and other administrative tasks
- Storage and event equipment management
- Rentals and vendors relationships
- Event planning and decor
- External clients and volunteer management
- Collateral creation
- Assist in planning of fundraising events, exhibition openings, and special event dinners for major donors, as well as weddings and corporate meetings and events
- Assist with all planning and event logistics including: event signage, creation of floor plans, and staffing and volunteer plans
- Serve as a staff captain during major fundraising events such as Art Auction, Crocker Ball, and Big Names Small Art
- Assist with management and assignment of volunteer tasks related to major fundraising events, prior to the event
- Serve as point of contact for bridal first looks
- Facility tours of the museum for potential clients
- Administrative tasks including payment reminders, filing, and thank you cards
- Process date hold requests
- January – June 2018
- Minimum of 10 - 15 hours per week
- Gain an understanding of general museum operations and the general operations
- Gain interpersonal skills through interaction with museum visitors, volunteers, and staff
- Gain experience and knowledge of event planning
- Gain experience supervising volunteers and working with a variety of museum staff
- Gain event planning and coordination experience for major fundraising events, internal museum events, and with external clients
To apply, submit your resume and cover letter to Stephanie Longoria, Public Engagement and Volunteer Coordinator, email@example.com.
The Crocker Art Museum is first and foremost an educational institution. The Crocker’s educational mission is to attract, involve, and engage diverse audiences toward a deeper understanding of human experience through art. The ArtMix and Programming Intern will work directly with the Public Engagement Coordinator within the Education Department at the Crocker Art Museum. This position will work with various Crocker staff members and community groups to help the Public Engagement Coordinator execute our monthly ArtMix events and our Noon Year’s Eve Family Festival within the guides of our educational mission. This internship is unpaid.
- In the process of receiving a BFA/BA, MFA/MA degree or recent graduate
- Talented, enthusiastic and ready to learn!
- Strong written and verbal communication skills.
- Proactive, with the ability to work independently
- Ability to synthesize information quickly, organize massive amounts of data, and pay attention to details
- Comfortable working in a busy, fast-paced environment with performers and large crowds
- Art Studio experience a plus
- Education/teaching experience a plus
The ArtMix/Programming Intern will have the opportunity to work closely with the Public Engagement and Volunteer Coordinator to help create our monthly themed ArtMix events as well as our Noon Year’s Eve Family Festival.
- Assist the program planning and implementation of each event. Specifically, the art activities and decorations portion of the events.
- Work each event to ensure that they run smoothly and our goals are met
- 4 months minimum but can be extended up to 1 year if agreed upon.
- November 2017 through March 2018
- 6to 12 hours per week. One day must include the 2nd Thursday of each month from 2:30 PM to 10:30 PM.
- Must also be able to work Noon Year’s Eve, on Sunday December 31 from 8:30 AM to 4 PM.
- Gain an understanding of general museum operations and professions
- Will learn the various aspects related to museum education and audience development and engagement
- Gain professional and interpersonal skills through interaction with museum visitors and staff
- An opportunity to gain practice managing elements of a program or project, seeing it come to fruition, and adding this experience to their portfolio.
To apply, submit your resume and cover letter to Stephanie Longoria, Public Engagement and Volunteer Coordinator firstname.lastname@example.org
SUPERVISOR: Director of Operations
EMPLOYMENT STATUS: Full-time/Non-exempt
To keep the Museum and grounds clean and orderly and systems and equipment working effectively for the comfort and safety of visitors, staff, and collections.
Responsibilities and duties
Clean and maintain all of the Museum interior and exterior spaces as directed by supervisor. This includes but is not limited to:
- Daily cleaning of lavatories, kitchen areas, and public spaces.
- Scheduled dusting of all spaces.
- Emptying trash receptacles, daily and/or as needed.
- Supplying receptacles with paper products where required.
- Replacing light bulbs as required and tracking replacement needs.
- Pressure washing exterior spaces, surfaces, and equipment.
- Cleaning and maintenance of all floor surfaces-rubber, ceramic, wood, and carpet-using handheld and power equipment.
- Cleaning and maintenance of all wall surfaces, painted and wood.
- Notifying supervisor of any needed repairs to Museum property or equipment.
- Notifying supervisor immediately of equipment and supply needs.
- Other duties as assigned.
Set up and clear out spaces in Museum used for various activities and events, in accordance with written and verbal instructions. Place chairs, tables, audiovisual equipment, electrical connections, trash receptacles, etc., in accordance with user requests and in such a way that the space and Museum collection are protected from potential damage.
Act as monitor for contractors and others working within the Museum to ensure that they follow appropriate procedures for working in the Museum environment. Protect the Museum from dust, chemical or fumes incursion, temperature variations, and security/safety breaches.
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally required to stand and walk; sit for long periods of time; use hands to finger, handle, or feel; reach with hands and arms.The employee must occasionally lift and/or move up to 50lbs.
Specialized knowledge, skills, and qualifications
- Knowledge of materials, methods, tools, and equipment used in cleaning and maintenance.
- Knowledge of basic safety rules.
- Willingness to take initiative to identify and solve problems.
- Ability to communicate well with others, interacting in a positive way to represent the Museum.
- Ability to work irregular shifts as needed including weekends, holidays, and evenings.
- Ability to lift and carry 50 lbs.
- Ability to read and write.
This position has no direct reports.
- Purchase equipment and supplies on the Museum’s behalf with the approval of the supervisor.
- Assist supervisor in developing custodial budget by providing input on supply use.
TO APPLY: Please send cover letter and resume to email@example.com.