Open Positions

Development Coordinator

PRIMARY OBJECTIVE:

Provide administrative support to the Director of Development and Development team.

RESPONSIBILITIES AND DUTIES:

Specific duties include, but are not limited to:

  • Assist Development Department and other staff with meetings and facilitate donor needs and requests.
  • Utilize Raiser's Edge to perform data entry, create queries and reports, produce mailing lists, track event attendance, and maintain donor records following established standards to ensure data health and consistency.
  • Assist in execution of all fundraising, stewardship and cultivation events to include tracking RSVP’s, tracking ticket/table/sponsorship sales, coordinating table/seating assignments and managing registration process.
  • Track Development Department income and expenses and prepare monthly departmental financial reports.
  • Manage departmental collateral inventory and fulfillment needs including tracking deadlines and facilitating project work flow to ensure deadlines are met and content is accurate.
  • Provide excellent customer service to all Museum donors by maintaining an understanding of Museum activities and products and communicating membership levels, events, and other related activities.
  • Maintain departmental calendar.
  • Coordinate departmental volunteers.
  • Prepare invoices, presentations, letters and other documents as requested.

SPECIALIZED KNOWLEDGE, SKILLS AND QUALIFICATIONS:

  • Combination of education and work experience demonstrating strong communications, technology, organizational, planning and problem-solving skills.
  • Well-developed customer service orientation.
  • Strong knowledge of English grammar, spelling, and punctuation to compose and edit business documents, letters and other materials.
  • Office skills to create professional letters, documents, spreadsheets, and presentations.
  • Demonstrated interpersonal and communication skills to work effectively in teams and across organizational lines interacting professionally, diplomatically and productively with colleagues and contacts at all levels.
  • Ability to solve problems independently, establish processes and improve department efficiency.
  • Self-motivated with an ability to prioritize work and manage multiple projects simultaneously.
  • Strength at building and maintaining relationships.
  • Strong attention to detail and follow-through.
  • Experience managing volunteers.
  • Ability to manage confidential information.
  • Weekend and evening work may be required.
  • Expertise with donor database software programs, Raiser’s Edge preferred.
  • Experience utilizing project management tools, such as Smartsheet and Basecamp a plus.

TO APPLY: Please send cover letter and resume to camajobs@crockerart.org.

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